At tax time, your accountant asks for "your Etsy sales and fees," and you open Etsy to find not one report but several — Orders, Order Items, Etsy Payments Sales, Etsy Payments Deposits, monthly statements. Download the wrong one and your numbers won't add up. Here's exactly which files to pull in 2026, where they live, and what each one really contains.
The three things taxes actually need
Whatever your country, a tax return for an Etsy shop comes down to three figures: your gross income (everything buyers paid you), your fees and business expenses (what Etsy and your suppliers took), and the sales tax Etsy collected and remitted on your behalf (money that passed through you but was never yours to keep). Every download below exists to nail down one of those three — so it helps to know which file answers which question before you start clicking.
Where the downloads live
There are two separate places Etsy hides this data, and most sellers only know about one.
1. The Download Data tab — sign in on a desktop browser and go to Shop Manager → Settings → Options → Download Data. This is where the raw CSV exports live. You pick a CSV type, a month and a year, then click Download CSV.
2. Monthly statements — go to Shop Manager → Finances → Monthly statements, choose a month from the dropdown, and click Download CSV. This is the itemized fee ledger for that billing period. You repeat it once per month in your tax year.
The four CSV types, and what each really shows
Under Download Data you'll see four export types. They overlap just enough to be confusing, so here's the plain-English version:
- Order Item — one row per individual item within each order. Useful if you track profit product by product, because it splits a multi-item order into its parts.
- Order — one row per order: order ID, date, buyer, shipping address, item subtotal, shipping charged, transaction fees, order total and payment status. This is your cleanest view of gross sales.
- Etsy Payments Sales — every payment that came through Etsy Payments, with Etsy's fees itemized. Its Net column shows what Etsy paid you after the transaction fee — the number that starts to resemble real income.
- Etsy Payments Deposits — the full payment-account summary for the month: sales, fees, taxes collected, shipping credits, refunds and adjustments, plus the actual deposits sent to your bank. This is the file that ties Etsy's world to your bank statement.
Which files should you actually give your accountant?
For most sellers the practical set is: the Orders report (or Order Items if you want item-level detail) for gross income, and twelve monthly statements for a clean, itemized record of every fee. If your accountant wants to reconcile against your bank deposits — which is the correct way to check nothing is missing — add the Etsy Payments Deposits export too. Skip the temptation to hand over one giant Orders file and call it done; it shows what buyers paid, not what Etsy took out, so it overstates your income if used alone.
The sales-tax trap
One number trips up nearly everyone. Etsy automatically collects and remits US sales tax (and VAT in many countries) for you, so that money appears in your gross sales but is not your income. If you report gross without backing out collected tax, you'll overstate revenue and potentially overpay. The monthly statements and the Deposits export both break this out — which is exactly why you want them, not just the Orders file. For the bigger picture on what's taxable, see do you have to pay taxes on Etsy income and does Etsy report to the IRS (1099-K) — note the 1099-K reporting threshold is just $2,000 for 2026, so far more sellers now get one.
Why the CSVs still don't equal your profit
Here's the honest limit of these files. Even with all four exports open in a spreadsheet, you're doing manual work to answer the real question — what did I actually keep? The fees sit in one file, the sales in another, refunds and VAT-on-fees in a third, and none of them subtract your costs: materials, the shipping you actually paid, packaging. Stitching them together by hand is how bookkeeping errors creep in, and it's why a downloaded total rarely matches your bank deposit on the first try — see how to reconcile Etsy payments with your bank and how to track Etsy profit in a spreadsheet if you want to do it manually. It also helps to know how to read your Etsy payment account before you start.
Selling from outside the US?
The download steps are identical worldwide, but non-US statements carry extra lines a US-focused accountant may not expect: a regulatory operating fee, a 2.5% currency conversion fee if you list and get paid in different currencies, and VAT charged on your Etsy fees. Those all appear in the monthly statements and the Deposits export — and they're a big reason your real fee rate is higher than the headline 6.5%. Sanity-check a single sale first with our free Etsy fee calculator, which includes regulatory and currency fees most calculators skip.
Skip the spreadsheet stitching
Downloading four CSVs and reconciling them by hand every quarter is real work, and it's exactly the work software should do for you. That's the job Seller Profit Lens does: it connects to your shop read-only, reads the exact fees Etsy charged to the cent — including the ones buried across separate exports — subtracts your own costs, and shows true profit per product, ready to hand to an accountant. It's free in beta right now. Join the waitlist →